FAQs about Villa at the Vineyard
How do we schedule a tour of Villa at the Vineyard?
You can submit an inquiry through our contact form or email us directly at info@villaatthevineyard.com.
What is the venue’s max capacity?
We can host up to 300 guests in the banquet hall.
Can we bring our own alcohol?
Yes, you can certainly bring in your own alcohol. We do require clients to hire a TABC certified and insured bartending company to serve your alcohol.
Can we choose our own vendors?
Yes, you are welcome to choose your own vendors. We’re happy to give recommendations to help you with your search.
Do you require a day-of-coordinator?
We do not want the couples bombarded with logistical questions or to be responsible for “pop up” issues on their wedding day. Happy clients are our priority! Therefore, Villa at the Vineyard requires clients to hire an insured third-party event planner or day-of-event coordinator.
When does our rental begin?
The 12 hour rental includes time for set up, the event itself and break down. Load in is at 12pm, the event ends by 11pm and all load out is complete no later than 12am. Please contact us if you’d like to discuss the possibility of a different time frame or if you would like to add extra hours.
Who is responsible for setup and breakdown?
The client and their vendors such as the caterer, staffing team and/or event coordinator are responsible for overseeing the setup and breakdown of tables, chairs and other furniture and ensuring no damages or excessive cleaning.
When can we host our rehearsal?
1 hour of rehearsal time is included for every wedding which can be scheduled 45 days prior to your event. Rehearsal times are subject to availability based on booked events.
How are payments scheduled and what form of payment do you accept?
We accept checks or money orders made out to Villa at the Vineyard. Deposits & payments can be dropped off in person by appointment or mailed to our address: 12305 FM 967, Driftwood, TX 78619. To reserve, we require a 50% payment of the rental total with a signed contract. A 25% payment is due 90 days prior to the event. The remaining balance is due 60 days prior to the event with a $1,000 refundable security deposit. The deposit is refundable assuming no damages have occurred, no excessive cleaning was needed and there were no violations to the contract or included documents.
Please understand that deposits and payments are nonrefundable if an event is canceled. Charges apply to late payments and insufficient funds. Date changes constitute a cancellation and require a new agreement based on availability and then-current rates.
You may inquire with your insurance carrier about purchasing Wedding Liability insurance for guests/vendors as well as Wedding Cancellation Insurance to cover any unexpected circumstances that may prevent your event from taking place.
Where is Villa at the Vineyard located?
We are located at 12305 FM 967 Driftwood, TX 78619, approximately 20 minutes from Austin. We are easy to locate with an entrance just off Highway 1826 on Highway 967.
What furniture is included with the rental?
We provide 300 chairs, 10 cocktail tables, 30 72″ round tables, 20 8′ rectangular tables and 4 6′ rectangular tables.
Who manages the ceremony and reception music?
Villa at the Vineyard is not responsible for music coordination. Our venue is equipped with outlets throughout the banquet hall for speakers, DJs and bands. We do not provide extension cords.
Can we get ready onsite?
Absolutely! We have lounges with 2 full bathrooms upstairs with a shower and tub and 2 public bathrooms downstairs, giving the couple and bridal party plenty of space to prepare before the ceremony.
When can we visit the venue to plan my booked event?
Please schedule an appointment to come by and work on planning your event at the property.
Can we schedule for items to be dropped off or picked up outside of our rental hours?
All décor, rental items and personal belongings must be delivered and loaded out within the allotted time for your event. However, we want to do our best to be flexible. If there is not an event scheduled before or after yours, we may be able to accommodate special deliveries or pick ups scheduled outside of your time frame. Any special deliveries or pickups must be approved in writing by Villa’s management no more than 60 days prior to your event. Villa at the Vineyard is not responsible for any items left behind at the property.
Is smoking allowed on the premises?
No, The Villa at The Vineyard is a non-smoking, non-vaping venue. Individuals who chose to do so must smoke at least 50 feet away from any structures.
Is security required?
Yes, a uniformed off-duty Hays County Sheriff’s Department officer is required to be present for events of 50 people or more if alcohol is being served during the event.
Do you allow fireworks?
Special effects such as cold sparks, handheld sparklers or fog machines can be used indoors or outdoors by an approved licensed vendor, however we cannot allow fireworks on the property.
Location
12305 FM 967
Driftwood, TX
78619
Find Us On…
Contact Us
